Samaco Motors

C-level Executive Assistant (Project Management Assistant) – مساعد تنفيذي (مساعد إدارة المشروع)

  • دوام كامل

About the job

Job Summary :

The Executive Assistant to the C-level is responsible for providing comprehensive support to the C-level, Board of Directors, and Executive Team and managing the organization’s office operations,. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibility :

• Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.

• Complete a broad variety of administrative tasks that facilitate the C-level ability to effectively lead the organization, including: assisting with special projects, designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.

• Work closely with the C-level to keep them well informed of upcoming commitments and responsibilities, following up appropriately

• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.

• Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows

• Provide event management support as requested.

• Provide hospitality to all guests and help to create a welcoming environment.

• Answer main phone line and respond to inquiries.

• Process and distribute daily mail.

• Invest in building long-lasting relationships both externally and internally.

• Manage petty cash reimbursements and reconciliation.

• Other projects/duties as assigned for the overall benefit of the organization

نظرة عامة على الوظيفة

Samaco Motors

Retail Motor Vehicles

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